Admin Asst Iv job with Fairfax County Authorities

job ad

Provides legal advice to attorneys and paralegals in the District Attorney’s office. Representation of the supervisory board and the district authorities in legal advice and representation in legal disputes before federal and regional courts as well as administrative authorities. Further tasks are:

  • Drafts, types, amendments, proofreading and files of time-sensitive legal documents and briefs.
  • Writes and / or prepares routine correspondence and documents for attorney’s review and signature.
  • Organizes and prepares process and assignment files.
  • Uses federal and state court electronic case tracking systems and district attorney databases to research, close, and archive files.
  • Coordinates and plans conferences and meetings.
  • Extensive contact with employees of the district authority, external advisors, advisors and other people.
  • Collects, reviews, organizes, analyzes, and edits under the supervision of attorneys, records requested under VFOIA, subpoenas, or discovery requests using various software applications such as logic null.
  • Performs other assigned administrative tasks to facilitate the functions and operations of a law firm.
  • Answers calls for prime agency line; scans email and acts as an agency courier driving to and from the Fairfax County Courts to file and retrieve legal documents.

Note: The assigned functional areas of this position aregeneral administrative support, office management and / or legal / legal.

Physical presence in the office is required due to the nature of the position and responsibilities.

Knowledge and skills required

(The knowledge, skills, and abilities listed in this specification are representative of the class, but are not intended to be an exhaustive list.)

Knowledge and understanding of the unit’s programs or activities, as well as the county and departmental administrative guides;
The position may require knowledge of the principles and methodology of a technical or professional area.

Math skills
Basic math skills.

Word processing / typing
Advanced knowledge of using Microsoft Office Word.

Computer knowledge
Advanced knowledge of using the applicable Microsoft Office suite software;
Advanced knowledge of the use of agency-specific software applications.

Ability to communicate well verbally and in writing.

Information skills
Ability to collect, integrate and analyze simple data.
Interpersonal skills
Ability to establish and maintain effective working relationships with external and internal contacts.

Purchasing and accounting
Possibility to enter data in purchasing / logistics enterprise resource planning systems and / or financial enterprise resource planning systems in at least five functions.

Human Resources and Payroll
Ability to perform complex system functions of the Human Capital Management Enterprise Resource Planning system (e.g. setting a position, creating a PCF, determining cost center codes, etc.).
Management support
Ability to maintain confidentiality and sensitivity to political issues.

Employment standards

Any combination of education, experience and training that corresponds to the high school diploma and three years of experience and offers administrative support in the assigned functional areas.

Previous experience in a legal environment. Proven experience and understanding of the legal system. Excellent communication skills.

The officer for this position must carry out a criminal investigation in a satisfactory manner.
Physical presence in the office is required due to the nature of the position and responsibilities.
Must be able to travel to and from Fairfax County courts to file and retrieve legal documents.

Tasks are performed in an often stressful and fast-paced office environment. Tasks require the ability to enter, enter, and retrieve data from a PC for up to seven hours a day. Ability to stand in one place with the copier for up to three hours. Must be able to lift archive boxes weighing up to 35 pounds. Any task with or without reasonable accommodation. All tasks can be performed with or without reasonable precautions.

Panel interview; can include exercise.

The Fairfax County government prohibits discrimination based on race, color, religion, national origin, gender, pregnancy, birth or related illness, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation or veteran status in recruiting, Selection and recruitment of his workforce.

Reasonable accommodation is available to people with disabilities during the application and / or interview process under the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO / AA / TTY.

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